Recurring Expenses

Overview

The Recurring Expenses page helps you track ongoing business costs like subscriptions, services, tools, and supplies. Understanding your fixed costs is important for pricing products and assessing profitability. Navigate to My Business > Recurring Expenses (admin only).

Create Expense

Click Add Expense and fill in:

• Name (required) — The expense name (e.g., "Adobe Creative Cloud", "Studio Rent")
• Website — URL for the service or vendor (displayed as a clickable link in the table)
• Subscription — Yes/No toggle for whether this is a recurring subscription
• Monthly Amount — The monthly cost
• Yearly Amount — Any annual cost (separate from monthly)
• Tag — A category tag for grouping (autocomplete from existing tags)
• Notes — Additional details about the expense

Expense Table

The expenses table shows Name, Website (clickable), Subscription (Yes/No), Monthly cost, Yearly cost, Yearly Total, and Tag. The Yearly Total column is automatically calculated as (Monthly × 12) + Yearly. Use the search bar to filter expenses by name.

Summary Cards

Above the table, summary cards provide a quick overview of your expenses:

• Total Resources — Count of all expense records
• Subscriptions — Count of items flagged as subscriptions
• Monthly Recurring — Sum of all monthly amounts
• Yearly Recurring — Sum of all yearly amounts
• Yearly Total — Total annual cost across all expenses
• Monthly Average — Yearly total divided by 12

Edit Expense

Click the edit icon on any expense row to open the edit modal where you can update any field and save changes.

Delete Expense

Unlike most other records in AMS, expenses can be permanently deleted. Click the delete icon and confirm the deletion. This action cannot be undone.