Stock Management

Overview

Stock Management is a single place to see and adjust on-hand stock across every product variant and every component you use to make products. Navigate to Inventory → Stock Management to open it.

On-hand stock here is separate from consignment stock placed at retailers (which lives on the retailer detail page). It also excludes units already committed to open wholesale orders — see Sellable Quantity below.

Products & Components Tabs

Products Tab

Shows every product, with its variants grouped under it. Click the expand arrow next to a product name to reveal its variants. Products without variants show a single row.

Products you don't track inventory for are hidden from this tab. To start tracking a product, open its Edit Product modal and turn on Track Inventory.

Components Tab

Shows every active component with its current on-hand quantity. For components used by auto-stock products, the table also shows how many of each finished product the component currently supports, color-coded by tier so you can spot bottlenecks at a glance.

Tick the Allow negative box on a component's row to let its count drop below zero (handy if you sell before you restock).

Stat Cards

The cards above the table count the rows on the current tab:

• Tracked — rows AMS is counting stock for.
• Negative — rows below zero. Worth a recount.
• Out of stock — rows at zero.
• Critical — rows at or below your critical level.
• Low stock — rows at or below your low-stock level.

You set the critical and low-stock levels in My Business > Business Properties.

A product with Share stock across variants turned on counts once. A pendant at zero on three chain lengths adds 1 to Out of stock, not 3.

Searching & Filtering

The search box matches against product name, product SKU, and variant SKU on the Products tab, or component name and SKU on the Components tab.

Use the status menu next to the row count to show just one group: All, Negative, Out of stock, Critical or Low. On the Products tab you can also pick Uninitialized — tracked products that don't have a stock number yet. AMS won't send their stock to Shopify until you enter one.

The sliders button (Columns and filters) filters by Category, Collection, Material and more. It also has Include auto-stock products, which shows or hides products whose stock comes from their components. Those rows have an Auto chip.

Columns

Use the same sliders button to show or hide columns. Your per-tab preferences are saved automatically. Hover any header to see a tooltip explaining what that column tracks.

Click a column header to sort ascending or descending.

Inline Editing

Click a stock number in the table to edit it directly. Press Enter or click outside to save. Every change is logged so you can trace exactly when and why a quantity changed.

Bulk Adjust

Tick the boxes on the rows you want, then click Bulk adjust… in the bar that appears. Pick one:

• Set to — give every selected row the same number. Great for a year-end count.
• Adjust by — add to each row, or subtract with a minus number (like −2).

You'll see a summary before anything saves. AMS notes the change as a bulk adjustment in each row's history for you.

Sellable Quantity

Sellable is your on-hand quantity minus any units already committed to open wholesale orders that used Pull from On Hand, and minus any consignment placements in flight. This is the number you can still sell without overselling.

When wholesale orders ship, the on-hand quantity drops and the commitment is released, so Sellable stays accurate without manual adjustment.

Auto-Stock Indicator

Products with Auto-Stock turned on show an Auto chip on their row. Their on-hand quantity comes from how many you can build with the components on hand, so you can't edit it directly. To change the quantity, adjust the underlying component stock or turn off Auto-Stock in the product's Edit modal.

See Inventory → Products for the full Auto-Stock setup walkthrough.

Shared Stock

Some products are one piece sold several ways — a pendant on a 16, 18 or 20 inch chain. When a product shares one stock count across its variants, each of its rows shows a small Shared label under the on-hand number. Change the count on any one row and every row for that product updates to the same number.

Because they share one count, pick just one of those variants when you use Bulk Adjust. If you select two or more, AMS asks you to adjust just one of them.

Audit History

Every stock change — inline edits, bulk adjustments, sales, wholesale ship and cancel, returns, Shopify pulls — is logged on the product's detail page under Sales History. Each entry shows the quantity change, the reason, and (for sales) a link to the source transaction so you can trace any discrepancy.