Overview

Products are the pieces you sell. Each one keeps its price, what it costs you to make, its photos and how many you have. Your retail catalog, orders and sales reports all use them.

Add a Product

Go to Inventory > Products and click + Add Product. You only need a name. The rest is optional:

Your own SKU, next to the name. Leave it blank and AMS makes one.
Photo: click Add a photo.
Minutes to make one and Materials cost.
Price: AMS shows a suggested price under it as you type.

Want to add more now? Click More details for descriptions, tags, the retail catalog, stock settings and your rates.

Click Save product. AMS opens the new product's page, where you can add components and more photos. Save & open pricing sheet also opens the pricing sheet, to add components and check your profit. Cancel saves nothing.

Generated SKUs

AMS makes a SKU for each product from your prefix and the next number, like "CP0001" then "CP0002". AMS picks the prefix from your business name when you sign up.

To change the prefix, go to My Business > Business Properties and click Edit Properties.
To use your own SKU for one product, fill in Your own SKU next to the product name when you add it.

Product Table

Each row shows the photo, name, SKU, category, collection, price and Sugg. Price.
Sugg. Price is the price your costs and markup suggest.
More columns, like Material or Shopify, are in Filters and columns.
On a phone, rows show just the photo, name and price.
For stock counts, use Inventory > Stock Management.

Filtering & Sorting

Click the sliders button (Filters and columns) next to the search box to filter by tag or to show and hide columns. Click a column name to sort.

The Product Page

Click a product's name to open its page. Use Previous and Next at the top to move between products.

The four boxes at the top show Price, Profit per sale, In stock and Sold.
Below them, each card has its own Edit button: Details, Pricing, Components, Photos and Listings. It opens just that part.
The More button holds Copy & Add, Add task, the guided tours, Sync to Shopify, Set inactive and Delete.
At the bottom, Sales history lists every sale of this piece and Retailers shows what's at each retailer.

Components

Components are the parts you track, like stones or chain. On the Components card, click Add components (or Edit). Search for a part, enter how many it uses, then click Add Component.

With components, Materials cost adds them up for you.
Without components, type your own Materials cost.
When the piece sells, AMS counts the parts down too.

Pricing

Click Edit on the Pricing card. It has four parts:

Cost to make: your time and your materials for one piece.
Your rates: markup, wholesale discount and consignment commission. Tick Keep this markup so a change in Business Properties leaves this product alone.
Price: the suggested price, your price and the wholesale price.
Profit on each sale: online or in person, wholesale and consignment. Consignment shows Not set until you add a commission.

Want to see the math? Click How is this worked out?.

Workflow

Rather price a piece by the steps it takes to make? On the pricing sheet, set Work out materials and time from to Workflow. It saves right away.

Your components and minutes go into a first step called Materials, so your price stays the same.
Click + Add step at the top right. A pop-up opens. Give the step a name and its minutes. Part of a minute is fine, like 2.5 or 2.25. A description is optional.
In the same pop-up, pick the components this step uses and click Add Component for each. Then click Add step.
Each step has a ⋮ menu at the top right. Use it to Add component, Edit step, Move up, Move down or Delete step. Add component and Edit step open a pop-up.
In Add component, each one is added as you pick it. Click Remove to take one back out, and Done when you've added what you need.
In Edit step, change the name, minutes or description, then click Save step.
Drag a step by its grip to reorder it.
Drag a component onto another step. Or open its ⋮ menu to move it to a step, or Remove it.
Delete step asks first, then removes the step and its components.
Collapse all and Expand all close or open every step. AMS remembers which are open on this device. On a phone, steps start closed.

What the totals mean: the bar at the top shows your number of steps, the total minutes and the materials cost. Total minutes is every step's minutes added up. It becomes Minutes to make one, so your labor cost and price follow your steps. Materials cost is every component added up.

Components under Not in a step yet still count. They were added another way, like by your assistant. Drag them onto a step.
A product can have up to 100 steps.
Switch back to Components any time. Your steps are kept, just hidden, and you can type the minutes again.

Variants:

A variant on Same as product uses the product's steps. You can look at them on its pricing sheet, but not change them there.
Tick Custom Pricing and the variant gets its own copy of the product's components and steps. Changes there only change that variant.
It also gets its own Components / Workflow choice, starting from the product's.
Close without saving and the copy goes away again.
Untick Custom Pricing and save to go back to the product's. The variant's own components and steps are removed.

Templates: save a set of steps once and reuse it on other products.

Click Create template under your steps. A pop-up opens with a copy of your steps. Change them there, give the template a name and click Save template.
A template keeps the steps, their minutes and the components in each step.
Making a few at once? The pop-up stays open after you save. Click Clear to start fresh, build the next one and save again. Click Done when you're finished.
Nothing you do in the pop-up changes your product.
On another product, click Load template, then Load next to the one you want. Its steps are added to the end of your steps.
Components come in at today's cost.
To change a template, open its ⋮ menu in the list and choose Edit template. Rename it, add or remove steps and components, then click Save template.
Delete template asks first.
A template is a copy. Editing or deleting it never changes products that already used it.
Templates work the same on a variant with Custom Pricing.
Your assistant can make, change and load templates for you too, if you let it make changes.

Photos

Click Edit (or Add photos) on the Photos card.
Add up to 20 photos, 10 MB each. JPEG, PNG, WebP and GIF all work.
The Primary photo shows in lists and your retail catalog. Click the star on another photo to change it.
Use the arrows to change the order.

Stock Settings

The Stock card shows how many you have. Click a number to change it. Click Settings for three switches:

Track inventory: count this piece down with each sale and show it on Inventory > Stock Management. Turn it off for services or digital items.
Auto-stock from components: see Auto-Stock below.
Share stock across variants: see Shared Stock below.

Auto-Stock

For pieces built from components, AMS works out how many you can make from the parts you have. Say a piece needs 1 chain and 2 charms, and you have 5 chains and 4 charms. AMS shows 2, because the charms run out first.

When it sells, AMS counts the parts down. You don't record it twice.
You can't type the number. Change the parts' stock instead, or turn Auto-Stock off.
Variants follow the product's setting.

Shared Stock

For a one-of-a-kind piece sold several ways, like a pendant on a 16", 18" or 20" chain. Every variant counts down from one number, in AMS and in Shopify.

The shared number starts at your highest variant count.
Shared Stock and Auto-Stock can't both be on. Both need Track inventory.
Shared variants show a small Shared tag. Change one and they all follow.

Product Variants

Sell a piece in different sizes, colors or lengths? On the Variants card, click Manage variants.

Add up to three options (like Size and Color), then their values.
AMS makes a variant for every mix, each with its own SKU.
Reorder values with the arrows or by dragging.
Archive a variant you no longer sell. Its past sales stay.

Variant Pricing

Variants use the product's price, shown as Same as product. To give one its own, click Same as product on its row in the Variants card (or Pricing in Manage variants) and tick Custom Pricing. Its steps work the same way (see Workflow). Untick it to go back to the product's price.

Variant Images

In the variant manager, click a variant's image to pick which photo shows for it in your retail catalog. With none picked, the product's primary photo shows.

Variants in Your Retail Catalog

Tick In retail catalog on a variant's row to show it to shops. If the product isn't in your catalog yet, AMS adds it too and lets you know.

Retail Catalog

On the Listings card, click Edit and set Show in retail catalog to Yes. Only active products show. A product with variants also needs at least one variant ticked.

Catalog Ordering

Your catalog groups pieces by Collection. Place in catalog sets where this one sits:

Front: first in its collection
Middle: the usual spot
Back: last in its collection

Copy & Add

Choose Copy & Add from a row's menu, or from More on the product page. You get a new product filled in from the original. Tick Copy components from original product to bring its components too. The original stays as it is.

Set Inactive

Choose Set Inactive from a row's menu (or Set inactive under More) to retire a piece. It leaves your list and your retail catalog, and its sales history stays.

Untick Active only to see inactive products. Choose Reactivate to bring one back.
On Shopify? AMS asks first, then archives it there on the next sync.

Delete

Made a product by mistake? Choose Delete from a row's menu or from More. It removes the product, its photos and its components list. It can't be undone.

AMS won't delete a product that:

has sales or is on a wholesale order,
still has stock at a shop, or
is linked to Shopify or Etsy.

Use Set Inactive for those instead.

Bulk Upload

Click Bulk Upload to add many products at once from a spreadsheet. Download the template to start.

Only Product Name is needed.
Leave SKU blank and AMS makes one.
Material Cost and Retail Price start at $0 if blank.
AMS checks for mistakes and near-duplicate tags before adding anything.

Export

Click Export to save the products you're viewing as a spreadsheet file.